Call for Satellite Events

The ETAPS 2023 organizing committee invites proposals for satellite events (workshops) to complement the main conferences. They should fall within the scope of ETAPS. Satellite events provide an opportunity to discuss and report on emerging research approaches and practical experience relevant to the theory and practice of software.

IMPORTANT DATES

Deadline for proposals of satellite events: May 20, 2022
Notification of acceptance: May 30, 2022

ARRANGEMENTS FOR SATELLITE EVENTS

The organizers of an ETAPS 2023 satellite event are expected to:

  • create and maintain a website for the event as a part of the main ETAPS website
  • form a PC and produce a call for papers for the event (if appropriate)
  • advertise the event through mailing lists etc. to complement the publicity of ETAPS
  • review submissions and make acceptance decisions
  • prepare informal (pre-)proceedings for the event, if appropriate
  • prepare the event's program according to the overall schedule of ETAPS 2023
  • prepare and organize the publication of formal (post-)proceedings, if desired

The ETAPS 2023 organizing committee will:

  • promote the event on the website and in the publicity material of ETAPS 2023
  • integrate the event's program into the overall program of the conference
  • arrange registration for the event as a component of registration for ETAPS
  • collect a participation fee from the registrants
  • provide a meeting room of appropriate size, A/V equipment, coffee breaks, and possibly lunch(es)

As a rule, ETAPS will not contribute toward the travel or accommodation costs of invited speakers or organizers of satellite events.

SUBMISSION OF SATELLITE EVENT PROPOSALS

Researchers and practitioners wishing to organize a satellite event are invited to submit their proposal via the following link: https://cgi.cse.unsw.edu.au/~eptcs/ETAPS/
 
or via email to the workshop co-chairs:
  • Benedikt Bollig (CNRS), This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Stefan Haar (Inria), This email address is being protected from spambots. You need JavaScript enabled to view it.

The following information is requested:

  • the name and acronym of the satellite event
  • the names and contact information of the organizers
  • the duration of the event (one or two days) and the preferred period (April 22 / April 23 / April 22-23)
  • the expected number of participants
  • a brief description (120 words approximately) of the event topic for the website and publicity material of ETAPS 2023
  • a brief explanation of the event topic and its relevance to ETAPS
  • an explanation of the selection procedure of contributions to the event; the PC chair and PC members, if known already; information about past editions of the event, if applicable
  • any other relevant information, like a special event format, invited speakers, demo sessions, special space requirements, etc.
  • a tentative schedule for paper submission, notification of acceptance and final versions for the (informal pre-)proceedings (the ETAPS 2023 organizing committee will need the final files by the end of February 2023)
  • the plans for formal publication (no formal publication, formal proceedings ready by the event, formal post-proceedings, publication venue - EPTCS or elsewhere)

Proposals will be evaluated by the ETAPS 2023 organizing committee on the basis of their assessed benefit for prospective participants of ETAPS 2023. We invite prospective organizers to consult the websites of previous satellite events as examples:
ETAPS 2022: https://etaps.org/2022/workshops
ETAPS 2021: https://etaps.org/2021/workshops
ETAPS 2020: https://etaps.org/2020/workshops
ETAPS 2019: https://etaps.org/2019/workshops
ETAPS 2018: https://etaps.org/2018/workshops

FURTHER INFORMATION AND ENQUIRIES

Please contact the workshop co-chairs:

  • Benedikt Bollig (CNRS), This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Stefan Haar (Inria), This email address is being protected from spambots. You need JavaScript enabled to view it.

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